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What does a Quotation Officer do? – Tasks and Work Environment

A Quotation Officer is responsible for preparing, compiling, and managing quotes for clients across various industries, often focusing on sales, procurement, or project management. Tasks include analyzing customer needs, calculating costs, coordinating internal resources, and ensuring that quotes are accurate, competitive, and delivered on time. The officer often acts as a hub between sales teams, buyers, technical specialists, and clients, requiring good communication skills and attention to detail. The work environment is mainly office-based, characterized by high pace and deadlines, especially in larger companies or consulting firms where many quote requests are handled simultaneously.

Salary development over time

The salary for a Quotation Officer has shown a clear upward trend over the past three years. In 2022, the average salary was 36,200 SEK per month, which increased to 38 300 SEK in 2023 and now reaches 40 000 SEK in 2024. This represents an increase of over 10% during the period, a development linked to increased demand for qualified quotation and order coordinators, as well as general salary growth within the white-collar sector. The market's increasing complexity and the growing need for quick, accurate quotes have also contributed to elevating the profession's value. Differences between genders and regions are visible, but the overall trend indicates that competent Quotation Officers are in high demand, and their salaries have strengthened in line with labor market requirements.

Quotation Officer salary – comprehensive overview

• Average salary: 40 000 SEK/month
• Lowest salary: 36,100 SEK/month
• Highest salary: 49,100 SEK/month
• Hourly wage (average): 240 SEK
• Men (average): 41 600 SEK/month
• Women (average): 38 100 SEK/month
• Women earn: 92% of what men do
• Regional differences: Data varies, but higher salaries are more common in metropolitan regions

Education and qualifications

The path to becoming a Quotation Officer usually involves high school or post-secondary education in economics, sales, or technology. Many employers require experience from similar roles and good knowledge of cost calculation and business systems. Further education in project management or procurement can be advantageous, as well as certifications in sales and communication. Practical experience and a structured work approach are highly valued.

• High school education: Economics, technology, or commerce (3 years)
• Post-secondary education: YH-education, university degree in relevant field (2–3 years)
• Certifications: In sales, procurement, or project management
• Prerequisites: Experience in administration, economics, or sales support
• Internships: Often meritorious from similar roles
• Online courses: Common for developing system familiarity and business skills

Common benefits and compensations

Quotation Officers are often offered benefits such as wellness allowances, occupational pension, flexitime, and opportunities for remote work. Bonus or commission systems may be present, especially in sales-driven organizations, and many employers invest in skills development and training in business systems and communication.

Competition and challenges

Competition for roles as a Quotation Officer can be intense, especially in larger cities where many companies seek similar skills. It can also be challenging to stay updated on new digital tools and increasing demands for quick delivery. The ability to balance accuracy with efficiency is crucial, as well as managing stress and multiple tasks simultaneously. The profession's complexity requires quick familiarization with various products and services, which can be demanding for newcomers. However, demand for experienced quotation officers remains stable, offering good opportunities for those who want to specialize and develop further.

Tips for aspiring Quotation Officers

To succeed as a Quotation Officer, it is beneficial to develop analytical skills, as the work often involves interpreting customer needs and calculating competitive prices. Precision is vital, as small errors can have significant consequences. Being communicative and clear in both writing and speaking facilitates collaboration across departments and with clients. Flexibility is necessary to quickly adapt to changing requirements, while resilience helps handle periods of high workload. It is also advantageous to be service-minded and attentive to customer needs. Lastly, building good system skills early on is wise, as modern business systems are a natural part of daily work for Quotation Officers.

Key facts about Quotation Officers

• Education level: High school or post-secondary degree
• Work environment: Office-based, often in teams
• Occupational group: Order coordinators, among others
• Job openings: Approximately 550 within the profession
• Gender distribution: Men earn on average 41 600 SEK, women 38 100 SEK

Career paths and future prospects

After three to five years in the profession, opportunities open for Quotation Officers to advance to roles such as quotation manager, team leader, or project manager within sales and procurement. Further education and experience can also lead to specialist roles in business development or client management. Forecasts from the Employment Service indicate a stable number of job openings in the order coordination field, but no specific outlook for the future of Quotation Officers due to limited data. The market's need for structured and business-oriented personnel suggests continued demand, especially in companies with complex workflows and many customer contacts.

Frequently asked questions about Quotation Officers

• What does a Quotation Officer earn?
  - The average salary is 40 000 SEK per month, with variations depending on experience, gender, and education.
• Are there salary differences between men and women?
  - Yes, men earn on average 41 600 SEK and women 38 100 SEK, which means women earn 92% of men's salaries.
• What education is required to become a Quotation Officer?
  - High school education in economics, technology, or commerce, as well as post-secondary studies and practical experience, are common.
• What is the work environment like for a Quotation Officer?
  - The work environment is office-based, often in teams, with many internal and external contacts.
• What career paths are available for a Quotation Officer?
  - Common paths include senior quotation responsibilities, team leader, or specialist in sales and business development.
• What are the future prospects?
  - There are about 550 job openings in the profession, but no exact forecast from the Employment Service.
• What is the highest and lowest salary for a Quotation Officer?
  - The highest salary is 49,100 SEK (male, post-secondary education), the lowest is 36,100 SEK (female, high school education).