Quotation preparer

What does a quotation preparer do? – Tasks and work environment

A quotation preparer is responsible for preparing and compiling quotes for clients across various industries, often focusing on sales, procurement, or technical solutions. Tasks include analyzing customer inquiries, calculating costs, coordinating with internal departments, and ensuring that the quotes meet company and customer requirements. The role usually involves working in an office environment, often in close collaboration with salespeople, technical specialists, and project managers. Precision, good communication skills, and the ability to handle multiple tasks simultaneously are central to the role.

Salary development over time

The profession of quotation preparer has shown stable and positive salary growth over the past three years. In 2022, the average salary was 36,200 SEK per month, increasing to 38 300 SEK in 2023. In 2024, a new level was reached with an average monthly salary of 40 000 SEK. The total increase over three years is approximately 10.5%, which is slightly higher than the average for many white-collar professions. The salary growth is driven primarily by increased demand for qualified quotation preparation, more complex deals, and higher technical requirements. Differences between genders and education levels continue to influence the salary range, but the overall trend indicates a rising valuation of the profession's specialist skills.

Quotation preparer salary – complete overview

• Average salary: 40 000 SEK/month
• Lowest salary: 36,100 SEK/month (female, pre-secondary education)
• Highest salary: 49,100 SEK/month (male, post-secondary education of 3 years or more)
• Hourly wage (average): 240 SEK
• Women: 38 100 SEK/month (92% of men's salary)
• Men: 41 600 SEK/month
• Regional differences: Salaries may vary depending on region and labor market conditions, but larger cities tend to offer higher levels.

Education and qualifications

To work as a quotation preparer, a post-secondary education in economics, engineering, or administration is usually required, often at university level. Practical experience in sales, procurement, or project management is advantageous and can sometimes compensate for formal education. Additional qualifications such as certifications or specialized courses in calculations and business systems can provide advantages in recruitment.

• Post-secondary education: Economics, engineering, or equivalent (2–3 years)
• Certifications: Courses in calculations, business systems, or project management
• Internship: Experience from sales, procurement, or administration is advantageous
• Prerequisites: Good knowledge of Excel and business systems
• Tips: Combining technical and administrative skills is especially sought after

Common benefits and compensation

Quotation preparers are often offered benefits beyond base salary, such as wellness allowances, flexible hours, remote work options, and extra vacation days. Bonus or commission systems may also be present, especially if the role is closely linked to sales. Pension schemes, insurance, and professional development are other common components.

Competition and challenges

Competition within the profession of quotation preparer varies depending on the region and industry, but the increasing demand for qualified personnel provides good opportunities for those with the right skills. Challenges often include managing complex customer requirements and tight deadlines, where both technical understanding and communication skills are crucial. The profession requires continuous updating on new technical solutions and business models. Digitalization and automation also influence working methods and increase demands on IT skills. Those who want to succeed need to be adaptable and quick to acquire new knowledge.

Tips for aspiring quotation preparers

To succeed as a quotation preparer, it is beneficial to have an analytical mindset and a structured working style, as the role often involves managing large amounts of information and details. Being communicative and attentive facilitates cooperation with both customers and colleagues, which is essential for understanding needs and delivering accurate quotes. Flexibility is a key trait, especially when customer requirements change rapidly or multiple projects need to be handled simultaneously. For those solution-oriented and interested in technology and business processes, there are good opportunities for development within the profession. Gaining practical experience early in sales or project management can be a significant advantage. Additionally, strong skills in business systems and Excel provide a competitive edge. Finally, accuracy and responsibility are crucial for building trust and achieving long-term success in the role.

Key facts about quotation preparers

• Education level: Post-secondary (2–3 years, economics/engineering)
• Work environment: Office-based, often in teams
• Typical employment: Permanent position, sometimes consultancy roles
• Demand: Approximately 550 job openings in the profession
• Special skills: Calculations, business systems, customer communication

Career paths and future prospects

After 3–5 years as a quotation preparer, there are good opportunities to advance to roles such as project manager, sales manager, or specialist in business development. Many also choose to broaden their skills toward procurement, calculations, or technical sales. According to the Swedish Public Employment Service’s forecasts, no exact assessment is made for the profession of quotation preparer, as it is part of a broader category (order coordinators etc.). However, the number of job openings indicates continued demand, especially in larger companies and consulting firms. Digitalization and increased requirements for tailored solutions are expected to strengthen the profession’s importance in the future, although some tasks may change. For those willing to further their education and take responsibility for complex deals, good future prospects exist.

Frequently asked questions about quotation preparers

• What does a quotation preparer earn?
  - A quotation preparer has an average monthly salary of 40 000 SEK, with variations depending on experience, education, and gender.
• What are the gender differences in salary for quotation preparers?
  - Men earn an average of 41 600 SEK while women earn an average of 38 100 SEK, which means women earn 92% of men's salaries in the profession.
• What education is required to become a quotation preparer?
  - Usually, a post-secondary education in economics, engineering, or administration is required, along with experience in calculations or sales.
• Are there many job openings for quotation preparers?
  - There are about 550 job openings in the profession, indicating high demand.
• How has the salary development been?
  - Salary growth has been positive, increasing by about 10.5% over the last three years.
• What are the highest and lowest salaries?
  - The highest salary is 49,100 SEK (male, post-secondary education), while the lowest is 36,100 SEK (female, pre-secondary education).