Parish Secretary

What does a parish secretary do? – Tasks and work environment

A parish secretary is responsible for administration within a parish and acts as a central link between management, staff, and members. Tasks include meeting minutes, document management, member registers, coordinating events, assisting with bookings, and handling invoicing. The role also requires good knowledge of applicable laws and regulations, especially regarding data protection and transparency, as well as the ability to work independently in a often trust-based environment. The work environment is characterized by office work, close collaboration with both church staff and volunteers, and a daily focus on service and structure.

Salary development over time

The salary for a parish secretary has seen steady growth in recent years. In 2022, the average salary was 33,000 SEK per month, while in 2023 it increased to 34 300 SEK. For 2024, the average salary has reached 35 600 SEK, corresponding to an approximate 8% increase over a three-year period. This development reflects a combination of increased demand for qualified administrative skills and general salary adjustments within the public and non-profit sectors. Despite regional variations and a broad occupational group, salaries for parish secretaries have followed an upward trend, with experience and education level continuing to positively influence salary progression.

Parish secretary salary – comprehensive overview

• Average salary: 35 600 SEK/month
• Lowest salary: 27,100 SEK/month (man, government sector)
• Highest salary: 54,200 SEK/month (woman, public sector, research education)
• Hourly wage: 214 SEK/hour (average)
• Women earn: 35 500 SEK/month (99% of men's salary)
• Men earn: 35 900 SEK/month
• Regional differences: Salary levels may vary depending on location and sector

Education and qualifications

To work as a parish secretary, a high school diploma with an administrative focus is usually required, often supplemented with post-secondary studies in administration, economics, or law. Practical experience of administrative work and good computer skills are important merits. In some cases, employers may require specific training in church administration or experience from the non-profit sector. Flexibility and the ability to quickly familiarize oneself with new systems are valuable qualities.

• High school diploma: Administration or economics (3 years)
• Post-secondary education: YH/KY or university studies in administration/legal studies (1–3 years)
• Courses: Continuing education in data protection, registration, or public administration
• Internship: Experience from similar roles is advantageous
• Prerequisites: Very good Swedish skills in speech and writing, computer literacy

Common benefits and compensations

Parish secretaries are often covered by collective agreements, which include benefits such as occupational pension, wellness allowances, generous vacation, and sometimes flexible working hours. Other common benefits include professional development, insurance, and sometimes subsidized meals or staff support when needed.

Competition and challenges

The competition for positions as a parish secretary is considered moderate, with supply and demand in balance. However, demand is expected to decrease slightly over the next five years, making it potentially more challenging to find new positions in the profession. Digitization and efficiency improvements in administration increase the requirements for technical skills, while job duties expand. To stand out in the job market, formal education, practical experience, and a good ability to adapt to new systems and working methods are necessary.

Tips for aspiring parish secretaries

To succeed as a parish secretary, it is beneficial to be meticulous and organized, as much of the work involves document management and administration. Good communication skills facilitate cooperation with colleagues and parish members, especially during meetings and external contact. Flexibility is an important trait when tasks can quickly shift between routine and urgent needs. For service-minded and solution-oriented individuals, there are good opportunities to contribute to a positive work environment and create added value for the entire organization. It is also wise to continuously develop IT skills and stay updated on new administrative tools. Showing engagement with the parish's activities and values can also be a decisive factor in recruitment.

Key facts about parish secretaries

• Education level: High school diploma + post-secondary education recommended
• Work environment: Office-based, often in church or non-profit settings
• Work form: Full-time, sometimes part-time or flexible options
• Demand: Moderate, but forecasted to decline over 5 years
• Number of job openings: 758 within the profession nationwide

Career paths and future prospects

After several years of experience, parish secretaries often have opportunities to advance to more qualified administrative roles, such as office manager, administrative coordinator, or project leader within the church or non-profit sector. Some choose to further their education in public administration or switch to similar roles in other organizations. According to the Swedish Public Employment Service's forecast, the job market for office assistants and secretaries is balanced, but demand is expected to decrease over the next five years due to increased digitization and efficiency. Nonetheless, the need for qualified administrative staff remains stable, especially in larger parishes and organizations.

Frequently asked questions about parish secretaries

• What does a parish secretary earn?
  - A parish secretary has an average salary of 35 600 SEK per month.
• Are there salary differences between men and women?
  - Yes, women earn 99% of what men do in the profession.
• What is the job market like for parish secretaries?
  - Opportunities are considered moderate, but demand is expected to decrease over five years.
• What education is required to become a parish secretary?
  - A high school diploma with an administrative focus is recommended, preferably supplemented with post-secondary studies.
• What are the highest and lowest salaries in the profession?
  - The highest salary is 54,200 SEK (public sector, woman), the lowest is 27,100 SEK (government sector, man).
• What personal qualities are important in the profession?
  - Attention to detail, good communication skills, and flexibility are especially important.
• What is the hourly wage for parish secretaries?
  - The average hourly wage is 214 SEK.