Staffing assistant, scheduler

What does a staffing assistant, scheduler do? – Tasks and work environment

A staffing assistant, scheduler is responsible for coordinating and planning staffing within various organizations. Tasks include creating and managing work schedules, handling absences, booking substitutes, and ensuring the right skills are available at the right time. The role often involves daily contact with managers and employees to solve staffing issues and answer scheduling questions. The work environment is usually office-based, where the pace can be high during periods of many changes or urgent personnel needs. Digital tools and personnel systems are frequently used to streamline the work.

Salary development over time

Salaries for staffing assistants and schedulers have steadily increased in recent years. In 2022, the average salary was 33,000 SEK per month. In 2023, it rose to 34 300 SEK, corresponding to an increase of about 4%. Between 2023 and 2024, the trend continued upward to 35 600 SEK, an increase of another 3.8%. This positive salary development can be explained by increased demand for flexible staffing solutions, especially in healthcare, care, and other sectors with varying personnel needs. At the same time, digitalization has increased the requirements for administrative competence, which also positively affects salary levels. Despite a forecast of decreased demand in the long term, salaries have risen, likely related to the labor market’s need for experienced personnel and specialized scheduling skills.

Staffing assistant, scheduler salary – comprehensive overview

• Average salary: 35 600 SEK/month
• Lowest salary: 27,100 SEK/month (male, public sector)
• Highest salary: 54,200 SEK/month (female, public sector, research education)
• Hourly wage: 214 SEK/hour (average, hourly-employed)
• Women/men: Women earn 99% of what men do (35 500 SEK vs 35 900 SEK)
• Regional differences: Data missing

Education and qualifications

To work as a staffing assistant or scheduler, a high school diploma is usually required, preferably with a focus on administration or personnel. Many employers seek experience from similar administrative roles and good computer skills, especially in personnel systems. Further education or courses in personnel administration and labor law can be advantageous, as well as practical experience with scheduling in larger organizations.

• High school education: Administration, economics, or HR (3 years)
• Professional courses: Personnel administration, labor law, scheduling systems
• Internship: Meritorious in administration, staffing, or HR
• Computer skills: Good knowledge of personnel systems and Excel
• Further education: Courses/online in scheduling and labor law

Common benefits and compensation

Common benefits for staffing assistants and schedulers include wellness allowances, flexitime, and the possibility of remote work. Other compensations may include staff discounts, occupational pension, and sometimes bonuses linked to organizational goals. In the public sector, subsidized lunches or public transportation are also common.

Competition and challenges

Competition for roles as staffing assistant and scheduler is moderate according to the Employment Service. The number of job vacancies is relatively high, but there are also many applicants with relevant experience. One of the main challenges is managing rapid changes in personnel needs, especially during illnesses or unexpected absences. Digitalization has increased demands for technical skills and the ability to quickly learn new systems. In the longer term, demand for the profession is expected to decrease slightly, which emphasizes the need for flexibility and willingness to develop. Employers also value good communication skills and the ability to work solution-oriented under pressure.

Tips for those wanting to become a staffing assistant, scheduler

To succeed as a staffing assistant or scheduler, it is good to be thorough, as a structured work style minimizes errors in scheduling. Flexibility is also important, as personnel needs can change quickly and require rapid re-prioritization. Good communication skills facilitate cooperation with colleagues and managers and make it easier to resolve conflicts around working hours. Having a problem-solving attitude is crucial when the unexpected occurs, while patience is needed to handle recurring questions. It is also valuable to have an interest in digital tools, as many tasks are performed in personnel systems and Excel. Finally, a service-oriented approach facilitates contact with the organization’s staff.

Key facts about staffing assistant, scheduler

• Education level: High school diploma, often with an administrative focus
• Work environment: Office-based, often with high pace and digital tools
• Typical employment: Permanent employment, sometimes hourly
• Demand: Moderate, but expected to decrease over five years
• Special skills: Scheduling systems, personnel administration, labor law

Career paths and future prospects

After three to five years as a staffing assistant or scheduler, there are good opportunities to advance to roles such as personnel administrator, HR assistant, or staffing manager. Those wishing to specialize can also work on developing personnel systems or move into coordinating roles within larger organizations. According to the Employment Service’s forecasts, the opportunities for employment in the profession are medium-sized nationally, with a balance between supply and demand. Over five years, demand is expected to decline slightly, making it important to stay updated on new systems and administrative methods. Currently, there are 758 job openings in the field in Sweden.

Common questions about staffing assistant, scheduler

• What does a staffing assistant, scheduler earn?
  - The average salary is 35 600 SEK per month, but it varies depending on experience, sector, and education.
• What are the gender differences in salary?
  - Women earn 99% of what men do, with average salaries of 35 500 SEK for women and 35 900 SEK for men.
• What education is required to become a staffing assistant, scheduler?
  - A high school diploma with an administrative focus is recommended, supplemented with courses in personnel administration and scheduling systems.
• Are there regional salary differences?
  - Reliable data on clear regional salary differences for the profession are lacking.
• What are the future prospects?
  - The forecast indicates moderate current demand, with a slight decrease in the long term according to the Employment Service.
• What are the most common benefits?
  - Wellness allowances, flexitime, remote work, and occupational pension are common benefits.
• How high can the salary become for a staffing assistant, scheduler?
  - The highest reported salary is 54,200 SEK per month (public sector, woman with research education).