Purchasing Coordinator for the Social Services Administration in Klippan Municipality

In Klippan Municipality, we are motivated by development and aim to become a little better every day. Here, everyone has the opportunity to make a difference - for each other and for all those involved in our operations.

At our workplace, all ideas are welcome, and there is room for you to be creative and courageous in your own way. We trust each other and create together. In this way, we find joy in our work.

For us in Klippan, our values and our directions "Wishing each other success", "Dare to stand out", and "Fun at work" guide us in our work.

Do you want to join us? Become one of us in Klippan!

1 position(s).

RESPONSIBILITIES

As a Purchasing Coordinator, you play a central role in the Social Services Administration, responsible for coordinating, developing, and ensuring the quality of the administration's work within purchasing and contracts. You are the administration's specialist in this area and work closely with managers, buyers, and employees to create conditions for commercial, efficient, and cost-conscious purchasing.

You are responsible for developing routines, working methods, and processes, as well as ensuring that purchasing is carried out in accordance with legislation, contracts, and internal guidelines. The assignment also includes contract management, where you monitor contracts, supplier performance, and compliance to ensure that concluded contracts are used correctly and create value for the operations.

You support and coordinate the administration's purchasers by spreading knowledge, providing advice, and conducting training initiatives in the field.

You are independently responsible for the Social Services Administration's direct procurements and drive the process from needs analysis and requirement setting to implementation, documentation, contract signing, and follow-up. You ensure that procurements are carried out in accordance with current legislation and internal regulatory documents, and that they are followed up and documented correctly. Klippan Municipality is part of a joint procurement organization where you are the link between the administration and the procurement unit. You coordinate the administration's needs, contribute knowledge, and ensure that the administration's perspective is taken into account throughout the procurement process.

Main Responsibilities

• You are responsible for providing support, coordinating, developing, and ensuring the quality of the administration's work within purchasing, contracts, and procurement.
• Conduct direct procurements and renewed competitive tenders.
• Participate in procurements carried out by the joint procurement unit.
• Follow up on contracts, suppliers, and contract compliance.
• Identify areas for development, develop routines and processes for an efficient and uniform working method.
• Coordinate the administration's purchasers and plan and conduct training initiatives.
• Collaborate with operations, procurement functions, and suppliers to create structure, quality, and development within the purchasing area.

QUALIFICATIONS

Education

• We are looking for you who have a university education in procurement, strategic purchasing, economics, law, or another area that the employer deems relevant. Alternatively, you have other education or experience that is considered equivalent.
• You have good knowledge of the Public Procurement Act (LOU) and an understanding of purchasing and procurement processes. We would like you to have experience working with purchasing, procurement, contracts, or economic-related issues. Experience from municipal or other public operations is meritorious.
• You express yourself well in Swedish, both orally and in writing, and have good administrative and digital competence.

Who are you?

• To thrive and succeed in the role, you need to be a person who appreciates order, structure, and long-term perspective. You have an analytical working style and can switch between seeing details and understanding the big picture.
• You are communicative and pedagogical and have an easy time conveying knowledge in a clear and trustworthy manner. The role requires good cooperation skills and a service-oriented approach, but also the ability to be clear and consistent in matters concerning regulations, contracts, and internal guidelines. You feel confident in both supporting, guiding, and following up to ensure a correct and uniform working method in the operations.
• We also believe that you are initiative-taking and development-oriented. You see opportunities for improvement, take responsibility for driving issues forward, and have the ability to turn ideas into practical solutions. At the same time, you are unpretentious, receptive, and flexible in your collaboration with others.
• You work equally well independently as in collaboration with others and are motivated by creating operational value through well-functioning purchasing, contracts, and commercial working methods.

Employment type: Permanent position.
Duration: Permanent, start date: immediately or by agreement.

To ensure the quality of our recruitment process, we work in a competency-based recruitment tool. We will review the selection continuously and may call candidates for interviews and appoint the position before the application period has ended. When you apply, you should only attach your CV and relevant grades/certificates. You may be asked to answer a number of questions that are part of our selection assessment.

We do not use personal cover letters in our recruitment process.

Probationary employment may be applied.

If you are called for an interview, you must also be able to show a valid driver's license for the current service vehicle, if this is a requirement for the position.

To work with us, you must show a valid passport, national ID card, or personal certificate together with an identity document at the employment interview. If you are a citizen of a country outside the EU/EEA or Switzerland, you also need to bring a work permit.

If you are offered the position, you must present a valid extract from the Police's criminal record and suspicion register before employment. The extract is free to order and is made via the police's website https://polisen.se/tjanster-tillstand/belastningsregistret/ (https://polisen.se/tjanster-tillstand/belastningsregistret/)

We are looking for you who have the competence to contribute to our operations regardless of gender, age, ethnic affiliation, religion or other belief, sexual orientation or disability.

We apply individual and equal pay depending on experience, competence, and market conditions, and follow the EU's wage transparency directive. Read more here: https://www.klippan.se/naringsliv--arbete/lediga-jobb/lonetransparens-i-klippans-kommun (https://www.klippan.se/naringsliv--arbete/lediga-jobb/lonetransparens-i-klippans-kommun)

Union representatives can be reached through the municipality's customer service at 0435-280 00.

For everyone's comfort, our working hours are smoke-free.

If you have protected personal data, we ask that you contact the recruiting manager for information on how to submit your application.