Vacant job

Maintenance Coordinator at 2. Contract Section – Fixed-term Contract

Would you be proud to be part of a unit that contributes to developing and maintaining Sweden's defence? You now have the opportunity to become our new colleague.

In the role of Maintenance Coordinator (VMH Coordinator), you will handle procurement within the command and control systems area.

FMTIS Technical and Maintenance Office for Command and Control Systems (TVK Ledsyst) is primarily located in Enköping and is functionally led by the Swedish Armed Forces (SwAF) Headquarters. The unit's main task is to take responsibility for SwAF's command and control support systems throughout their entire lifecycle, from requirement definition to decommissioning, during both peace, crisis, and war.

The position of VMH Coordinator at TVK Ledsyst is part of the 2. Contract Section, located in Enköping. We are currently seeking a substitute to cover for parental leave. As a VMH Coordinator, you will work in the procurement class "advanced procurer," which involves making calls against agreements concluded by the SwAF or the Swedish Defence Materiel Administration (FMV) with one or more suppliers on behalf of the SwAF.

Main Responsibilities

• Handle acquisition and follow-up of contracts and orders.
• Request and check quotations when valid agreements are in place.
• Perform direct procurements up to 100,000 SEK.
• Review incoming order documentation/checklists, including associated contracts and commitment plans.
• Handle invoice discrepancies regarding price and quantity.
• Execute value transfers between SwAF and FMV.
• Register purchases in the purchase register.
• Conduct invoice and delivery follow-ups.
• Participate in the development of maintenance work processes and report errors to FST SUPPORT.
• Keep up-to-date with current procurement regulations and internal guidelines.

Requirements / Qualifications

• Relevant education in e.g., IT/Technology, Economics, Procurement, or Logistics, or experience deemed equivalent by the employer.
• Several years of experience in administrative tasks.
• Very good oral and written proficiency in Swedish and English.

Personal Attributes

• You are self-motivated and service-oriented.
• You are structured and work well both independently and in a team.
• You enjoy a learning organization and share your knowledge.
• You value details and understand how they contribute to the whole.
• You thrive in a varied work pace without losing control over time and quality.
• You like challenges and wish to grow professionally in the field.
• You take responsibility for your own learning within the work area.
• Great emphasis will be placed on personal suitability.

Meritorious

• Experience working in a government agency.
• Experience in invoice processing.
• Experience in procurement-related tasks.
• Experience with procurement in SwAF's business system PRIO (SAP).

Other Information

Employment Type: Fixed-term contract (Substitute)

Full-time/Part-time: Full-time

Position Type: Civilian position

Start Date: As soon as possible until 2027-09-01, with possible extension.

Individual salary setting applies within the framework of the salary target set by the SwAF for the position.

Information about the position

Johanna Wheeldon Åsing, C AvtalS, reachable via switchboard 010-825 10 00

Veronica Gustafsson, C FunkA, reachable via switchboard 010-825 10 00

Information about the recruitment process

Mia Penttinen, HR Administrator, reachable via switchboard 010-825 10 00

Union Representatives

Saco-S – Agnetha Landquist

SEKO – Matz Felix

OFR/S – Martin Sparr

OFR/O, OF FMTIS – Heikki Videll

All reachable via switchboard 010-825 10 00

Application

We welcome your application by 2026-07-22. Your application must include a CV and a cover letter explaining why you are suitable for this position, as well as answers to the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces website.

Information about the Swedish Armed Forces and the recruiting unit

The Swedish Armed Forces Telecommunications and Information Systems Unit (FMTIS) ensures the Swedish Armed Forces' ability to communicate and command – 24/7, year-round. The unit has overall responsibility for the Swedish Armed Forces' technical command and control systems, supporting military operations at sea, on land, and in the air – in Sweden and abroad. The unit has nearly 2,000 employees at more than 32 locations across the country. Read more at jobb.forsvarsmakten.se/fmtis (https://jobb.forsvarsmakten.se/fmtis).

An employment with us involves placement in a security class. Swedish citizenship is usually required. Security screening with background check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed and to serve abroad. The implications of this vary depending on the type of position.

A CV and cover letter must be attached to the application. If you proceed in the hiring process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and salespeople are declined.