Vacant job

Maintenance Coordinator at 2. Contract Section

Would you feel proud to be part of a unit that contributes to developing and maintaining Sweden's defense? You now have the opportunity to become our new colleague.

In the role of Maintenance Coordinator (VMH Coordinator), you will handle procurement within the command and control systems area.

FMTIS Technical and Maintenance Office Command Systems (TVK Ledsyst) is primarily based in Enköping and is functionally led by the Swedish Armed Forces (FM) Headquarters. The unit's main task is to take responsibility for FM's command support systems throughout their entire lifecycle, from requirement definition to decommissioning, during both peace, crisis, and war.

The position of VMH Coordinator at TVK Ledsyst is part of the 2. Contract Section located in Enköping. As a VMH Coordinator, you will work in the call-off class: advanced call-off user, which involves making call-offs from agreements signed by the FM or the Swedish Defence Materiel Administration (FMV) with one or more suppliers on behalf of the FM.

Main Responsibilities

• Handle acquisition and follow-up of contracts and orders.
• Request and check quotations when valid agreements are in place.
• Perform direct procurements up to 100,000 SEK.
• Review incoming order documentation/checklists, including associated contracts and commitment plans.
• Handle invoice discrepancies regarding price and quantity.
• Execute value transfers between FM and FMV.
• Register purchases in the purchase register.
• Conduct invoice and delivery follow-ups.
• Participate in the development of maintenance work processes and report errors to FST SUPPORT.
• Keep up to date with current procurement regulations and internal guidelines.

Requirements/Qualifications

• Relevant education in e.g., IT/Technology, economics, procurement, or logistics, or experience deemed equivalent by the employer.
• Several years of experience in administrative tasks.
• Very good oral and written proficiency in Swedish and English.

Personal Attributes

• You are self-motivated and service-oriented.
• You are structured and work well both independently and in teams.
• You enjoy a learning organization and share your knowledge.
• You value details and understand how they contribute to the whole.
• You thrive in a varied work pace without losing control over time and quality.
• You enjoy challenges and wish to grow professionally in the field.
• You take responsibility for your own learning within the work area.
• Great emphasis will be placed on personal suitability.

Meritorious

• Experience working in a government agency.
• Experience in invoice management.
• Experience in procurement-related tasks.
• Experience with procurement in the FM business system PRIO (SAP).

Other

Employment Type: Permanent position

Full-time/Part-time: Full-time

Civilian Position

Start Date: As soon as possible

Individual salary setting applies within the framework of the salary target set by the FM for the position.

Information about the position

Johanna Wheeldon Åsing, C Contracts S, reachable via switchboard 010-825 10 00

Veronica Gustafsson, C Func A, reachable via switchboard 010-825 10 00

Information about the recruitment process

Mia Penttinen, HR Administrator, reachable via switchboard 010-825 10 00

Union Representatives

Saco-S – Agnetha Landquist

SEKO – Matz Felix

OFR/S – Martin Sparr

OFR/O, OF FMTIS – Heikki Videll

All reachable via switchboard 010-825 10 00

Application

We welcome your application by 2026-07-22. Your application should include a CV and a cover letter explaining why you are suitable for this position, as well as answers to the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

Information about the Swedish Armed Forces and the recruiting unit

The Swedish Armed Forces Telecommunications and Information Systems Unit, FMTIS, ensures the Armed Forces' ability to communicate and command – 24/7, year-round. The unit has overall responsibility for the Armed Forces' technical command systems that support military operations at sea, on land, and in the air – in Sweden and abroad. The unit has nearly 2,000 employees at more than 32 locations across the country. Read more at jobb.forsvarsmakten.se/fmtis (https://jobb.forsvarsmakten.se/fmtis).

An employment with us involves placement in a security classification. Swedish citizenship is usually required. Security clearance with background check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed and to serve abroad. The implications of this vary depending on the type of position.

A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of grades and certificates must always be presented. Calls from external recruitment agencies and salespeople are declined.