Registrar to the Army Staff

At the Army Staff, there is the Staff Department containing the sections of Chief Support, Security, Expedition, HR, International Relations, and Communication, as well as the functions of IMO, IT, and Finance. The Staff Department serves as support to the Army Leadership, the Army Staff management, and other departments within the Army Staff. The position of registrar is placed under the head of the Army Staff's expedition.

Main Responsibilities

In the role of registrar, you will work with the registration and distribution of incoming and outgoing documents in all security protection classes and also staff our customer desk where you provide support and service to the staff's administrators regarding document management issues.

You will also handle inquiries from the public and work with other tasks occurring in an expedition. The position also includes training new staff in document and case management.

Additionally, you will participate in the projects and development work conducted within the information management area as well as exercise activities within the Armed Forces.

As a registrar, you are primarily located in Enköping, but the position includes supporting expedition services in other locations. This means that business trips with overnight stays in other locations may occur.

Qualifications

• Completed and approved high school education
• Documented and current work experience in document management or administrative work, or equivalent experiences deemed comparable by the employer
• Very good administrative skills and computer proficiency, primarily in the MS Office package
• Good ability to express yourself verbally and in writing in Swedish and English
• Driver's license for manual transmission

Meritorious

• Certified registrar training or equivalent
• Experience in similar tasks within the Armed Forces or another government agency
• Experience/knowledge of the Armed Forces' various support systems, e.g., Emilia, Prio, and Vidar.
• Trained short administrator in the Armed Forces
• Ability to express yourself verbally and in writing in languages other than Swedish and English

Personal Qualities

We are looking for someone who values order and structure, has a systematic approach, and a strong security mindset.

As you will work in a relatively small team, we seek someone who has an interest in and ability to work in a team, but also can work independently.

You are communicative, work systematically, and enjoy finding new solutions. You actively contribute to good collaboration and a positive atmosphere in the team. You are unpretentious, flexible, and can adapt depending on the task and situation.

Great emphasis will be placed on personal qualities and suitability.

For the agency's mission to be successful, it is required that all employees act according to the values that exist. The Armed Forces' values uphold the equal worth of all people, justice, and equality, and promote democracy and human rights (read more at www.forsvarsmakten.se).

Other

Employment form: Civil permanent employment starting with a 6-month probationary period.

Employment degree: Full-time

Salary: Individual salary setting

Work location: Enköping

Start date: By agreement

Inquiries about the position can be made to

Expedition Chief Klara Daleke 0171-157000

For information about the recruitment process:

HR AST Annalina Jansson can be reached via switchboard 0171-157000

Union representatives (can be reached via switchboard at 0171-157000)

SACO: Karin Gällmo

OFR/O: Tobias Brandt

OFR/S: Claus Dehlin

SEKO: Benny Augustsson

The Army Staff is a military unit, which means that you will be placed in a military position, and you are expected to be able to operate across the entire readiness scale (peace, crisis, war). You should also expect to be on standby during certain periods.

In this recruitment, continuous selection is applied, which means that interviews may begin during the application period.

Welcome with your application by 2025-04-30

Your application should include a CV and a cover letter explaining why you are suitable for this position.

Applications for this position will only be accepted via the Armed Forces' website.