Medical Secretary at Karolinska University Hospital

Are you an experienced medical secretary with a passion for improving healthcare processes? Do you enjoy working independently while being part of a dynamic team? Then you might be the one we are looking for!

What We Offer

• an inspiring and varied job
• close collaboration with other professional groups within the organization as well as colleagues in the area of (VO) Healthcare Administration
• an environment where we support each other, acknowledge one another, and believe in an inclusive workplace where we help each other grow

Of course, you will also benefit from our general perks offered by Karolinska University Hospital.

About the Position

In VO Healthcare Administration, which started on April 1, 2024, we gather all the hospital's healthcare administrative resources under Stab Production. Our organization consists of approximately 600 medical secretaries, administrators, and executive assistants.

Karolinska University Hospital's thematic organization is based on medical units that follow the patient's journey through care. The Acute and Reparative Medicine theme (ARM) is one of six themes, where ME Acute is included. We are located in both Solna and Huddinge.

This position is a permanent employment with placement in the healthcare administration ME Acute, starting as soon as possible.

Your Responsibilities Will Include:

• Writing medical records in Take Care, primarily outpatient care
• Staffing the cash register at the emergency department, handling invoices, the emergency register, and other tasks based on the needs of the organization
• Phone contact both internally and externally as well as patient and relative contact
• Referral management, printing letters and certificates
• DRG registration and procedure classification

As a medical secretary in the Emergency Department in Huddinge, you will work 2 shifts with weekend duty, 1 weekend out of 3.

We Are Looking For Someone Who

• has good administrative skills, flexibility, and a sense of service
• enjoys working independently and takes responsibility for their work
• is curious and has good collaboration skills
• is meticulous, can organize and prioritize tasks effectively
• finds it exciting to be involved in developing and influencing future tasks for your profession.

We place great importance on personal suitability.

Qualifications

Requirements:

• Medical secretary education and several years of experience in the profession
• Very good knowledge and experience of the Take Care medical record system
• Experience/ability to work with out-of-region billing
• Good knowledge of the Swedish language and medical terminology as well as English in writing

Meritorious:

• Education or experience in DRG

About the Recruitment Process

Selection and interviews may take place continuously during the application period.

Warm welcome to your application - Together we are Karolinska!

Before filling a position that involves caring for children and adolescents, the person offered the position will be checked against the suspicion and criminal records. Read more here (https://www.karolinska.se/jobba-hos-oss/rekrytering-pa-karolinska/).

As an employee at Karolinska University Hospital, you may be assigned to war duty. Read more here (https://www.karolinska.se/jobba-hos-oss/var-arbetsplats/totalforsvarsplikt-allman-tjansteplikt-och-krigsplaceringar-pa-karolinska-universitetssjukhuset/).

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or previous manager if you are considered for employment.

For permanent positions, a probationary period may apply.

About Karolinska University Hospital

We at Karolinska University Hospital are proud to be one of the world's leading university hospitals. In addition to our special responsibility for highly specialized care in the Stockholm region, our main mission is to educate future healthcare employees together with Karolinska Institute and conduct world-leading research while continuing our work to develop care for the best interests of patients. We work in a variety of areas and professions.

Our vision - We will cure and relieve tomorrow what no one can cure and relieve today.

Please read more about us at karolinska.se (https://www.karolinska.se/) and follow us on social media!

Applying for Jobs in Region Stockholm

We strive for equality and equity in our workplace and welcome applicants with diverse backgrounds and circumstances.

We only accept applications via this system. Apply by clicking the “Apply” button. Applications by mail or email will not be considered. We decline direct contact with staffing and recruitment companies as well as sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, please contact the contact person specified in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information that is relevant to the current position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

Read more here (https://www.regionstockholm.se/jobb).