Operations Administrator at the Department of Civil Engineering and Natural Resources

Luleå University of Technology is experiencing strong growth with world-leading expertise in several research areas. We shape the future through innovative education and groundbreaking research results, and based in the Arctic region, we create global societal benefits. Our scientific and artistic research and education are conducted in close collaboration with international, national, and regional companies, public actors, and leading universities. Luleå University of Technology has a total turnover of nearly 2.1 billion SEK per year. We currently have 1,900 employees and 18,700 students.

In the coming years, multi-billion investments will be made in Norrbotten and Västerbotten in large projects aimed at a more sustainable society both nationally and globally. Luleå University of Technology is involved in several of these highly relevant research projects and the societal transformation that follows. We have a wide range of educational programs to match the skills that are in demand. We hope you want to help us build the sustainable companies and societies of the future.

We are now looking for an operations administrator for the Department of Civil Engineering and Natural Resources. As an operations administrator, you will work with reviewing travel expenses, orders, diaries, and serve as the department registrar. You will also support the department as a whole where other tasks may occur. In your role, you will have a lot of contact with the operations and will act as a contact person between the central units and the department.

You will be part of an administrative unit with 28 employees. The administrative unit serves as a shared resource for the entire department with the aim of providing administrative support to the department head, division heads, and employees. You will be part of a university-wide network together with other operations administrators. You will work together to develop and maintain common routines and working methods.

Qualifications

Requirements:

At least a high school diploma.
Documented experience in administrative work.
Proficient computer user with a good ability to use various computer-based administrative tools.
Good ability to express oneself verbally and in writing in Swedish and English.
Able to establish good contacts with various stakeholders.

Meritorious:

Experience of similar tasks within an authority.

Personal qualities:

We are looking for someone who is self-driven, takes great responsibility for their tasks, and has an interest in developing routines and working methods. You have good collaboration skills, a strong sense of service, and a good sense of order. The role involves collaboration with many different parties, and we will place great emphasis on your ability to engage with teachers, researchers, and management in situations where you may be working under time pressure.

Scope and location

The position is temporary for one year, with the possibility of extension. The start date is as soon as possible. The position is full-time and based in Luleå.

Additional information

Provided by unit manager Lise-Lotte Martinsson-Ekman, 0920–492416, Lise-Lotte.Martinsson-Ekman@ltu.se

Union representatives: SACO-S Diana Chroneer, 0920-49 20 37, diana.chroneer@ltu.se or OFR-S Marika Vesterberg, 0920-49 1721 marika.vesterberg@ltu.se

We offer

An employment at a leading technical university that creates knowledge for a sustainable future.
Engaged colleagues and a creative, international, and dynamic environment.
A government employment with good working conditions.

Application

We prefer that you apply for the position via the application button below, attaching a personal letter and CV/resume and diploma. Please mark your application with the reference number below. Applications and diplomas must be written in Swedish or English.

Application deadline: March 31, 2025
Reference number: 1242-2025