Personnel administrator, personnel manager

What does a personnel administrator do – tasks and work environment

A personnel administrator supports the organization’s HR management by handling employment contracts, payroll administration, recording absences and vacations, and assisting managers and employees with questions related to employment law and collective agreements. The work environment is usually office-based and characterized by a high pace, where accuracy and service orientation are crucial. The role also involves contact with authorities, union representatives, and sometimes participation in recruitment processes or HR development projects. Many personnel administrators work in larger companies, the public sector, or consulting firms, but the role also exists in smaller organizations where HR functions are more generalist.

Salary development over time

Personnel administrators and HR officers have experienced a stable and positive salary development in recent years. In 2022, the average salary was 46,000 SEK per month, which increased to 47 600 SEK in 2023 – a rise of about 3.5%. In 2024, the salary continued to rise to 49 900 SEK, corresponding to an additional increase of approximately 4.8%. This salary increase reflects a growing demand for qualified HR and personnel staff, while the labor market has remained relatively stable. More employers are investing in skill development and digitalization within HR, which may elevate the profession’s value. Additionally, there is a noticeable increase in competition for experienced HR officers, especially in metropolitan areas.

Personnel administrator – complete salary overview

• Average salary: 49 900 SEK/month
• Lowest salary: 40,500 SEK/month (female, public sector, high school education)
• Highest salary: 58,600 SEK/month (male, private sector, post-secondary education)
• Hourly wage (average): 300 SEK
• Women earn: 49 100 SEK/month (93% of men's salary)
• Men earn: 52 900 SEK/month

Education and qualifications

To work as a personnel administrator, a post-secondary education in HR, personnel, or administration is usually required. Many employers also value experience from similar administrative roles and good knowledge of employment law. Practical experience and further training in HR systems or work environment issues are often advantageous.

• Post-secondary education: 2–3 years in HR, personnel, or administration
• Courses/certifications: Employment law, payroll systems, work environment
• Internship: Recommended as part of the education
• Prerequisites: High school diploma, preferably in social sciences or economics
• Further education: Possible via YH, university, or online

Common benefits and compensations

Personnel administrators are often offered collective agreement-based occupational pension, wellness grants, flexible working hours, and remote work options. Other common benefits include skills development, subsidized lunches, and health insurance, especially in larger employers and the public sector.

Competition and challenges

The competition for positions as a personnel administrator is moderate and characterized by a balance between supply and demand. The demand for qualified HR officers is expected to remain unchanged in the coming years, according to the Employment Service’s forecasts. A challenge is the increased digitalization and automation of administrative processes, which require technical skills and adaptability. At the same time, workload can vary significantly during certain periods, such as during payroll processing or organizational changes. The ability to work systematically and maintain high quality despite time pressure is therefore central to the profession.

Tips for those who want to become a personnel administrator

To succeed as a personnel administrator, it is good to be meticulous and organized, as the role requires handling detailed information and many simultaneous processes. Good communication skills facilitate cooperation with colleagues and managers, while a service-oriented attitude helps build trust among employees. Being flexible and solution-oriented is an advantage when unforeseen situations arise or new systems are implemented. Continuous learning, such as staying updated on employment law and digital tools, improves your chances of development in the profession. Integrity is an important trait, as you often handle sensitive data and must act trustworthy. Finally, it pays off to build a broad network within the organization, as it can open new opportunities and provide support in daily work.

Key facts about Personnel Administrator, HR officer

• Average salary: 49 900 SEK/month
• Salary range: 40,500–58,600 SEK/month
• Women’s salary as a percentage of men’s: 93%
• Work environment: Office-based, often flexible/remote
• Available jobs: 758 within the profession (May 2024)

Career paths and future prospects

After some years of experience as a personnel administrator, the path can lead to roles such as HR generalist, payroll administrator, recruiter, or HR manager. Many choose to deepen their knowledge in employment law, work environment, or develop specialist skills in HR systems. According to the Employment Service, the opportunities for employment as a HR and personnel specialist are moderate, and the recruitment situation is balanced. In five years, demand is expected to remain unchanged, indicating a stable labor market. Those wishing to increase their chances of advancement can pursue further education or certification in HR and leadership.

Frequently asked questions about personnel administrator, HR officer

• What does a personnel administrator earn?
  - The average salary is 49 900 SEK per month, but it varies between 40,500 and 58,600 SEK depending on experience, education, and sector.
• What is required to become a personnel administrator?
  - Usually, a post-secondary education in HR, personnel, or administration, along with good knowledge of employment law and administrative systems.
• Are there salary differences between women and men?
  - Yes, women earn an average of 49 100 SEK, while men earn 52 900 SEK, which means women earn 93% of men's salaries.
• How does the job market look for personnel administrators?
  - The job market is stable with approximately 758 available jobs nationally and moderate opportunities according to the Employment Service.
• What career paths are available?
  - Common development opportunities include HR generalist, payroll administrator, recruiter, or HR manager.
• What personal qualities are important?
  - Accuracy, integrity, flexibility, and good collaboration skills are central qualities in the profession.
• What does the job involve practically?
  - The role includes payroll administration, handling personnel data, supporting managers and employees, and contact with authorities and union representatives.