Group leader, office staff

What does a team leader within office staff do? – Tasks and work environment

A team leader within office staff is responsible for leading and coordinating the daily work of administrative personnel at an office. Tasks include task distribution, performance follow-up, onboarding of new employees, and acting as a link between staff and management. The team leader often handles staffing planning, quality assurance of administrative routines, and may also participate in recruitment processes or training initiatives. The work environment is typically office-based, characterized by a fast pace and high demands on both service and structure, where good communication skills and stress management are important qualities.

Salary development over time

Office staff team leaders have experienced varied salary development over the past three years. In 2022, the average salary was 44,400 SEK, which increased significantly to 48 400 SEK in 2023, corresponding to an increase of about 9%. The following year, 2024, the average salary dropped slightly to 47 800 SEK, a decrease of approximately 1.2%. This fluctuation can partly be explained by changes in labor market demand, inflation, and adjustments in collective agreements. Despite the recent decline, the long-term trend remains positive, with the profession strengthening due to increased demands for leadership, digital competence, and efficient administration.

Office staff team leader salary – comprehensive overview

• Average salary: 47 800 SEK/month
• Lowest salary: 40,500 SEK/month (female, private sector, high school education)
• Highest salary: 60,100 SEK/month (male, private employee, post-secondary education 3+ years)
• Hourly wage: 287 SEK
• Gender differences: Men 52 700 SEK, women 45 300 SEK (women earn 86% of men's salary)
• Regional differences: May occur between larger cities and regions, but detailed figures are not available.

Education and qualifications

The path to becoming a team leader within office staff often goes through an administrative or economic education at high school or post-secondary level, followed by several years of experience in office work. Many employers value documented leadership experience and good knowledge of administrative systems. It is common to supplement with shorter courses in leadership, project management, and communication.

• High school education: Administrative or economic orientation (3 years)
• Post-secondary education: YH or university, preferably 2–3 years in administration, economics, or HR
• Certifications: Leadership courses and project management provide a competitive advantage
• Practical experience: Several years of administrative work are often required
• Prerequisites: Good IT skills and communicative ability

Common benefits and compensations

Office staff team leaders are often offered benefits such as occupational pension, wellness allowance, flexitime, and sometimes bonus or profit-sharing systems. Access to training and skills development is common, as is the possibility of remote work depending on the employer's policy.

Competition and challenges

The competition for positions as office staff team leaders is relatively high, especially in larger cities where many qualified candidates are available. Challenges in the profession include managing change processes, leading teams through reorganizations, and maintaining motivation and job satisfaction during high work tempo. Digitalization increases demands on technical competence and continuous adaptation to new systems. Balancing operational tasks with leadership also requires good prioritization skills and the ability to make quick decisions.

Tips for those who want to become a team leader within office staff

To succeed as a team leader within office staff, it is beneficial to combine clear structure with a solution-oriented approach. Developing strong communication skills makes it easier to lead the team through changes and resolve conflicts constructively. Good organizational skills facilitate task distribution and meeting deadlines, while flexibility is crucial for handling unexpected challenges in daily work. Showing sensitivity and empathy strengthens relationships within the team and creates a positive work climate. It is also wise to invest in leadership training and actively seek feedback to further develop your leadership. Finally, a strong drive and engagement are important to inspire both yourself and your colleagues to achieve good results.

Key facts about Team Leader, office staff

• Education level: Usually high school or post-secondary education in administration or economics
• Work environment: Office-based, often with high pace and leadership demands
• Work form: Full-time, sometimes with flexitime or remote work options
• Demand: 758 available jobs, especially in larger cities
• Gender distribution: Women earn on average 86% of what men do in the profession

Career paths and future prospects

After three to five years as a team leader within office staff, opportunities for advancement within the organization open up. Common next steps include roles such as administrative manager, HR specialist, or project manager in administration. Forecasts from the Employment Service show that demand for qualified team leaders remains stable, with particularly good opportunities in larger cities and among employers undergoing digitalization. The profession is evolving in line with companies' efforts to increase efficiency and service levels, making skills in digital tools and leadership especially valuable. Related professions include office manager, operations coordinator, or administrative project manager.

Frequently asked questions about Team Leader, office staff

• What does a Team Leader, office staff earn?
  - The average salary is 47 800 SEK/month, but varies depending on experience, education, and sector.
• How do salary differences between men and women look?
  - Men earn an average of 52 700 SEK, women 45 300 SEK, which means women earn 86% of men's salaries.
• What education is required to become a team leader within office staff?
  - Usually, a high school or post-secondary education in administration, economics, or HR, along with several years of experience.
• What are the most common job tasks?
  - Task distribution, follow-up, staffing planning, and acting as a link between staff and management.
• Are there regional salary differences?
  - Yes, salaries tend to be higher in metropolitan regions, but exact figures vary.
• What does the future look like for the profession?
  - The forecast is stable with many job openings, especially in larger companies and organizations.
• What personal qualities are important?
  - Structured, communicative, solution-oriented, flexible, and attentive.