Invoice clerk

What does an invoice clerk do? – Tasks and work environment

An invoice clerk primarily works with managing the company's invoice flow, which includes both customer and supplier invoices. The role often involves reviewing, registering, and administering invoices in financial systems, as well as performing reconciliations and following up on any discrepancies. Invoice clerks also communicate with internal and external parties, such as customers, suppliers, and colleagues within the finance department. The work is usually carried out in an office environment with strict deadlines and demands for accuracy, structure, and integrity.

Salary development over time

The salary of an invoice clerk has shown a stable and positive trend over the past three years. In 2022, the average salary was 34,200 SEK per month, which increased to 35 500 during 2023 – a rise of approximately 3.8 %. In 2024, the trend continues upward with an average salary of 36 400, reflecting an additional 2.5 % increase from the previous year. This salary development indicates a certain demand for qualified finance assistants, as well as the general salary trend within administrative professions. Despite some increase in salary pressure, competition for positions remains relatively high, affecting salary growth and creating small regional variations.

Invoice clerk salary – comprehensive overview

• Average salary: 36 400 SEK/month
• Lowest salary: 29,400 SEK/month
• Highest salary: 38,000 SEK/month
• Hourly wage: 219 SEK
• Women: 36 500 SEK (103 % of men's salary)
• Men: 35 400 SEK
• Regional differences: Small, but some variation may occur depending on the labor market situation

Education and qualifications

The path to becoming an invoice clerk often goes via high school programs in economics or equivalent adult education, followed by practical experience in finance or administration. Formal requirements vary between employers, but good computer skills, experience with financial systems, and accuracy are always desirable. Some employers prefer applicants who have completed shorter vocational training or courses in bookkeeping, invoice management, or finance assistance.

• High school diploma: Economics or administration
• Post-secondary education: YH-education as a finance assistant (1–2 years)
• Short courses: Bookkeeping, invoice management, ongoing accounting
• Internship: Commonly included via education or workplace internship
• Prerequisites: Computer skills and knowledge of Office/financial systems

Common benefits and compensations

Invoice clerks are often offered collective agreement benefits such as occupational pension, wellness allowance, and insurance. Other common compensations may include subsidized lunches, flexible working hours, and the possibility of remote work depending on the employer's policy. Further training and skill development are sometimes included as part of employment, especially with larger employers.

Competition and challenges

The competition for positions as an invoice clerk is considered relatively high, as the profession is part of a larger occupational group where the supply of applicants often exceeds demand. The Employment Service's prognosis indicates that the recruitment situation is characterized by an oversupply of finance assistants, and over the next five years, demand is expected to decrease further. Digitalization and automation of invoice handling mean that tasks are evolving, requiring higher technical competence and adaptability. At the same time, there remains a need for meticulous and responsible individuals who can handle complex invoice flows and ensure the quality of the financial process.

Tips for those wanting to become an invoice clerk

To succeed as an invoice clerk, it is good to have an eye for detail and enjoy tasks that require precision. Analytical ability helps when discrepancies in the invoice flow need to be identified and resolved quickly. It is also valuable to be communicative, as contact with internal and external parties is part of everyday work. For those who are structured and enjoy working according to routines, the profession offers a secure work environment, while flexibility is appreciated during changes in workflow. Actively seeking internships or part-time jobs in finance can increase the chances of securing an initial position. Furthermore, it is recommended to stay updated on new financial systems and digital tools, as technological development quickly changes work methods. Finally, it is important to demonstrate responsibility and integrity, as handling financial flows requires both trust and precision.

Key facts about invoice clerks

• Education level: High school diploma or post-secondary YH-education
• Work environment: Office-based, often with deadlines
• Typical work form: Full-time, but some possibility for remote work
• Demand: Low, with an oversupply of labor according to the Employment Service
• Special skills: Financial systems, accuracy, and good computer skills

Career paths and future outlook

After a few years of experience as an invoice clerk, there is potential to advance to more qualified roles such as finance assistant, accountant, or payroll administrator. Some choose to specialize in digital invoice management or take greater responsibility for process development within the finance department. According to the Employment Service's forecast for finance assistants, demand in the job market is expected to decline over the next five years, which may make competition for available positions tougher. However, technological development means that invoice clerks with good system skills and digital competence are better positioned to secure their roles and advance in the field. Currently, there are 758 job openings in the finance assistant occupational group, indicating that the job market still offers opportunities for those with the right profile.

Frequently asked questions about invoice clerks

• What is the average salary for an invoice clerk?
  - The average salary for an invoice clerk is 36 400 SEK per month.
• How does the salary difference between men and women look?
  - Women earn 36 500 SEK while men have an average salary of 35 400 SEK, which means women earn 103 % of men's salaries.
• What education is required to become an invoice clerk?
  - A high school diploma in economics or administration is common, often supplemented with short courses or YH-education.
• What are the future prospects for invoice clerks?
  - The Employment Service estimates that the demand for invoice clerks will decrease over the next five years.
• Are there regional salary differences?
  - Regional differences exist but are generally small for invoice clerks.
• What tasks does an invoice clerk perform?
  - Tasks include invoice management, registration, reconciliation, and communication with customers and suppliers.
• How high can the salary become as an invoice clerk?
  - The highest reported salary is 38,000 SEK per month.