Vacant job

Mälardalen University (MDU) is Sweden's newest university. With our vision of being a progressive and collaborative university where we jointly shape a sustainable future, we want to make a real difference. Do you want to contribute to our development? Together, we contribute to a more sustainable future through knowledge and innovation. We believe that new knowledge and perspectives are best created and achieved in collaboration with others – colleagues, students, business, and the public sector, both nationally and internationally. The Division of Infrastructure and Security aims to promote and provide an open, safe, and sustainable physical and digital educational and research environment for the university's students, employees, and collaboration partners.

Employment Information

• Type of employment: Fixed-term employment, approx. 6 months
• Employment period/start date: 1
• Scope: Full-time
• Number of positions: 1
• Application deadline: July 22, 2026
• Work location: Västerås
• Institution/unit/division: Infrastructure and Security

Job Description

In the role of Archivist, you are responsible for ensuring the legally secure and efficient handling of the university's information in accordance with current legislation and internal guidelines. The work includes both operational and development-oriented tasks within information and archive management. You provide support to the operations in diary registration and archiving, and support registrars in operational registration work if needed, for example during absence or high workload.

Furthermore, you work on developing and maintaining classification structures and document management plans, and participate in process-based information mapping in collaboration with the operations. You are also responsible for creating and revising retention and disposal plans.

The role includes managing archive holdings, carrying out disposal, and deliveries to the electronic archive. You contribute to developing and improving routines and methods for information management and participate in digital information governance work. An important part of the assignment is to educate and guide employees and managers in matters concerning archive and information management.

The role also includes being the system administrator for the authority's diary registration system, which entails responsibility for the administration, development, and quality assurance of the system's functionality and use in operations.

Qualifications

We are looking for you who have:

• Relevant higher education in archive and information science (at least 60 credits) or equivalent as assessed by the employer
• Previous experience with:

• Operation-based archive reporting
• Classification structures
• Document management plans/information management plans
• Current legislation in the field (Archive Act, OSL, TF, GDPR)
• Work with diary registration and document management
• Disposal and retention

You have the ability to translate regulations into practical and operation-oriented routines, as well as to support both operations and managers in daily work. You work both operationally and developmentally and can switch between these perspectives. Furthermore, you have good ability to communicate in a pedagogical and clear manner and to adapt your message to different target groups.

Meritorious

For this position, it is meritorious to have experience with:

• Process-based information mapping
• Work with electronic archives
• Creating retention and disposal plans
• Work at a state authority or university
• Having worked in diary registration systems (e.g., Public 360 or W3D3)
• System administration

Personal Qualities

In a combined assessment of suitability, personal qualities are also emphasized. All employees at MDU are expected to collaborate and treat colleagues and students with respect, take responsibility for the operations and their own tasks, and contribute to a good work environment.

You work carefully and have an eye for detail, which allows you to deliver high quality even in complex contexts. At the same time, you are structured and enjoy creating order, planning your work, and keeping several processes parallel. You are also receptive in meetings with others and easily understand the needs of the operations, allowing you to provide good support and build trust.

We value the qualities that a balanced age and gender distribution, as well as ethnic and cultural diversity, bring.

Application

Submit your application by clicking the "Apply" button below.

The applicant is responsible for ensuring the application is complete in accordance with the advertisement and delivered to the university no later than the application deadline.

We welcome your application!

Union Representatives:

Saco-S: [email protected] (mailto:[email protected])

Susanne Meijer, ST-OFR/S, tel: 021-10 14 89

We decline all contact with sellers of advertisements. We have made our strategic choices for this recruitment.