Vacant job

We are now looking for a meticulous and solution-oriented Forwarder/Order Administrator for a leading global company, where every delivery can make a difference. Here, you will become part of an engaged team that together ensures that important shipments reach the right place at the right time – around the world.

About the role

You will belong to the forwarding department, where colleagues work closely together and value collaboration, knowledge sharing, and a high level of service. You will be responsible for booking transport via courier, air, sea, and road to both EU and non-EU countries. The work is varied and requires you to work meticulously according to given instructions while remaining flexible in unforeseen situations. You will have daily contact with internal orderers, external carriers, and sometimes banks and authorities, which places demands on your communication skills and organizational structure. We are looking for someone at the beginning of their career, as this is an assistant role.

The work takes place in a security-classified environment, meaning it is 100% on-site at the office. A security clearance will be conducted and must be approved for you to receive the position. Working hours are Monday to Friday, during standard office hours.

This is a 6-month consultancy assignment via Academic Work with a possibility of extension. If you thrive in a fast-paced and dynamic environment, enjoy structure, and have an eye for detail – this could be the role for you!

Responsibilities

• Book and coordinate transport (courier, air, sea, and road) to both the EU and the rest of the world
• Follow and interpret freight instructions and ensure delivery and payment terms
• Handle export documents, freight invoicing, and statistical reporting
• Inform internal stakeholders of any discrepancies
• Present letter of credit documentation to the bank
• Support with price inquiries, quotes, and contact with carriers

We are looking for you who

• Have post-secondary education in logistics, forwarding, or a similar field
• Have good administrative skills, are accustomed to working with documentation, follow-up, and structured processes
• Possess very good knowledge of Swedish and English, both spoken and written
• Have the ability to handle a high workload with multiple parallel tasks
• Have a service-oriented and cooperative attitude
• Pass a security clearance, which includes a background check covering the last 5 years of experience and a security interview

It is meritorious if you have

• Experience booking courier, air, or sea transport
• Experience from work in logistics, transport administration, or forwarding
• Experience with Microsoft Dynamics 365

To succeed in the role, you have the following personal qualities:

• Helpful
• Stress tolerant
• Organized
• Responsible

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.