Welcome to Alingsås!

As an employee in our municipality, you have all the opportunities to help develop the operations and your workplace. With nearly 4000 employees, we are large enough to drive change and at the same time small enough for each individual to influence and have space for their ideas. There is room for innovators here. Together we create Alingsås!

The Municipal Executive Office leads and coordinates the municipality's strategic planning and development. We support the administrations with advice and specialist services. We are responsible for municipality-wide services and projects and exercise oversight and control of the committees' activities. The Municipal Executive Office includes, among other things, the secretariat and legal unit. In our unit, municipal secretaries, archivists, archive assistants, chief registrars, administrators, and municipal lawyers/secretaries work.

We are now looking for an administrative secretary for the secretariat and legal unit due to retirement.

When you start with us, we offer you:

• A secure employment
• Opportunity for vacation exchange
• A competence development plan
• Parental benefit supplement
• Wellness grant and favorable discounts via E-passi
• Opportunity to partially work remotely
• A central workplace close to the commuter train station and the center.

Warm welcome with your application!

JOB RESPONSIBILITIES

In the role of administrative secretary, you will provide administrative support to the municipal management. Your main tasks include providing daily service, such as calendar administration, phone contact, correspondence, and travel administration. You will also plan and coordinate meetings and, if necessary, write meeting minutes.

In addition, you will contribute to the planning and implementation of various events and commitments, as well as work to develop administrative routines and streamline processes.

You will also become an important part of the secretariat and legal unit and will handle common administrative processes related to case management and the release of public documents. Your role also includes travel booking for the department and coordination of other functions, such as officiants.

QUALIFICATIONS

We are looking for someone with relevant education, at least at the high school level, and who has a good ability to express themselves both verbally and in writing. You have good knowledge of the Office suite, and we would like you to have experience with similar tasks and qualified work in a supportive role, towards higher managers and politicians or equivalent experience from private operations. Post-secondary courses or other relevant education that strengthens your competence for the role is meritorious.

As a person, you are secure, stable, and have good self-awareness. You distinguish between the personal and professional in your work and act with integrity. You are also service-oriented and accommodating, and always strive to deliver good support. You see the whole picture and take into account the best interests of the operation. Furthermore, you are structured, and plan and organize your work effectively. We place great emphasis on personal suitability.

OTHER

If you have protected personal data, you should NOT apply via the system but contact the responsible recruiting manager for handling your application.

To facilitate the recruitment process, we ask you to attach relevant certificates and grades for the position you are applying for and, if interviewed, be able to present ID. We can only accept applications via Visma Recruit.

Read more about Alingsås municipality here: https://www.alingsas.se/ (https://www.alingsas.se/)