Economist and Deputy Administrative Manager

The Department of Geological Sciences is part of the Faculty of Science at Stockholm University.

It consists of approximately 80 teachers, researchers, PhD students, and technical/administrative staff. The department conducts a wide range of fundamental and applied research in marine geology and geophysics, geochemistry, and classical geology.

More information about us can be found at: https://www.su.se/institutionen-for-geologiska-vetenskaper/ (https://www.su.se/institutionen-for-geologiska-vetenskaper/)

Responsibilities

We are now recruiting an experienced economist who also has experience in a leadership role for our driven and engaged administrative team. The position involves combining the role of economist with being the department's deputy administrative manager. You will report to the nearest supervisor, who is the administrative manager.

In the role of deputy manager and economist, you will be responsible for the tasks listed below. Please note that the points below are not necessarily exhaustive and that the tasks may change over time depending on the needs of the organization.

Responsibilities as Deputy Administrative Manager;

• Secondary review and approval of budgets in connection with researchers' applications for external funding.
• Secondary review and approval of contracts for externally funded projects.
• Approve invoices.
• Lead the department's work on archiving.
• Prepare the department's annual budget according to the university's budget process and present it to the department's management team and board.
• Quarterly follow-up and reporting of the department's budget internally and to the faculty.
• Provide support to the administrative manager in the annual closing process.
• Act as the department's data protection coordinator with associated tasks for developing/maintaining a systematic approach to data security according to the university's guidelines.
• Coordinate/participate in investigations and inquiries initiated by the university.

Responsibilities as an Experienced Economist;

• Project follow-up and project accounting of external funding for certain specific research projects led by researchers at the department (project accounting, project follow-up, reporting, contract management, event planning, and coordination).
• Review budgets in connection with researchers' applications for external funding as needed.
• Review contracts for new external assignments as needed.
• Conduct annual inventory of fixed assets together with the department's project economist.

Qualifications

To be qualified for this position, the following is required;

• A minimum of a bachelor's degree in business administration.
• At least 2 years of documented leadership experience (manager/project leader).
• At least 2 years of documented experience in accounting or auditing (external auditor).
• Ability to express yourself very well in spoken and written Swedish and English.

Meritorious are;

• Experience of similar tasks within the public sector with a focus on finance.
• Experience from working with budgets and forecasts.

We are looking for someone who is pleasant, unpretentious, proactive, independent, attentive, analytical, and confident, who understands the importance of building trust and good relationships to achieve results. You are structured, able to prioritize tasks, and accustomed to acting efficiently. You are interested in development and driven by contributing to the whole. You are constructive and solution-oriented.

We will place great emphasis on personal suitability.

About the Employment

The position is permanent full-time with a six-month probationary period. Stockholm University applies individual salary setting. Start date as soon as possible by agreement.

We Offer

With us, you will experience the dynamics of the interplay between higher education and research, making Stockholm University an exciting and creative environment. You will work in an international environment and receive favorable conditions. The university is located in the National City Park with good connections to the city.

Stockholm University is committed to being a workplace free from discrimination and providing equal rights and opportunities for all.

Contact

Further information can be obtained from Administrative Manager Viktoria Arwinge, viktoria.arwinge@geo.su.se (mailto:viktoria.arwinge@geo.su.se).

Application

You apply for the position via Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and that it reaches the university by the last application date.

Instructions for applicants can be found on the website: https://www.su.se/om-universitetet/jobba-på-su/att-söka-en-anställning (https://www.su.se/om-universitetet/jobba-p%C3%A5-su/att-s%C3%B6ka-en-anst%C3%A4llning).

Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.