Vacant job

About the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will become safer and more secure for everyone. We are the agency responsible for prisons, probation, remand prisons, and client transport.

Read more about probation services on our website: https://www.kriminalvarden.se/hakte-fangelse-och-frivard/frivard/kort-om-frivard/ (https://www.kriminalvarden.se/hakte-fangelse-och-frivard/frivard/kort-om-frivard/)

Job Description

As an administrator, you will be part of a team with other administrators, where your main responsibility is registration in client administrative systems. You will manage the registration and dispatch of decisions as well as personal investigations based on the probation service's role in the judicial chain. The work also involves archives, case management, mail handling, ordering, economic administration, and other common administrative tasks.

The work involves contact with clients, partners, and the public, where you represent the Swedish Prison and Probation Service with a trustworthy and correct attitude. The tasks require you to ensure that confidentiality is maintained while having knowledge of the principle of public access to official records.

Qualifications

As an administrator with us, you are a service function and are therefore expected to be service-oriented. This means that in your work you show a accommodating attitude and the ability to support colleagues and operations to ensure a smooth and efficient work process.

To thrive and succeed in the role, you have a good ability to plan, organize, and prioritize tasks in a structured way, with a special focus on maintaining legal certainty and quality. You are meticulous and have a good ability to work towards set goals and quality standards. We would like you to have good communication skills and experience working in teams, where you jointly take responsibility for the whole while driving your own processes forward. Flexibility is an important trait, as you are expected to be able to adapt to changed circumstances, be solution-focused, and handle stressful situations in a professional manner.

For us, it is important that you share the Swedish Prison and Probation Service's basic values regarding a human view of people, respect for the individual, and belief in human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute with your attitude to ensure that everyone is treated equally. We place great emphasis on personal suitability.

We are looking for someone who has:

• Upper secondary school education in the form of final grades or a high school diploma, preferably administrative or economic orientation, or alternatively other education combined with relevant experience that the Swedish Prison and Probation Service deems equivalent
• Good administrative skills
• Good knowledge of the Swedish language, both spoken and written
• Good IT skills

It is also meritorious with:

• Experience of administrative work from public administration
• Experience of archiving and case management
• Knowledge of the Public Access to Information and Secrecy Act
• Experience of agency work
• Category B driver's license

Other

The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions that are relevant to the position. The answers in the selection questions and the CV form the basis for whether you are qualified to move forward in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high demands regarding suitability, judgment, security and secrecy awareness, and that you follow applicable laws. This means that you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.

Some positions are placed in security classes, and then a security check with register control will be carried out before a decision on employment is made. For some security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with different backgrounds and experiences. Read more about security checks here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve war-time placement at the Swedish Prison and Probation Service. Read more about war-time placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for an even gender distribution and increased diversity.

To submit your application, click the application link in the advertisement. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific jobs are answered by the contact person specified in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment agencies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has procured agreements.