Vacant job

As Executive Assistant, you will play a key role in supporting management with coordination, administration, and efficient working methods. Here you work close to decision-making in an organization with significant social responsibility. Together, we get Sweden to work. Do you want to join us?

The Mission of the Business Area

Arbetsförmedlingen (the Swedish Public Employment Service) is currently consolidating efforts to develop the agency's support functions from a holistic perspective, focusing on the agency's mission and target vision. In addition to bringing the agency's existing support departments together into the new business area, this area will establish common processes and working methods to offer more unified and coordinated support.

The Business Area for Operational Support consists of approximately 600 employees and managers, distributed across five departments and a support staff (stab).

The Role of Executive Assistant

Your duties include serving as close administrative support to the Director of the Business Area, handling email, calendar, meeting, and travel bookings, orders, etc. The role also involves providing some support to the business area's management group.

Organizationally, the Executive Assistant is placed within the business area's support staff. The Support Staff VO Operational Support is currently being established and consists of, in addition to the Executive Assistant, a Head of Support Staff and functions focused on operational coordination, operational development, and other common support staff tasks. As Executive Assistant, you will work closely with other employees in the support staff and participate in certain cross-support staff tasks.

You will prepare presentation materials, handle document registration (diary), write minutes in various forums, and handle other common administrative tasks. The role also includes responsibility for some of the department's shared SharePoint pages and, together with your colleagues in the support staff, handling incoming cases, distributing assignments, and processing referrals.

You will work in many IT systems, and a prerequisite for success is high digital maturity and interest. At times, the work pace is high. This requires foresight and structured working methods, as well as a high degree of flexibility and the ability to independently prioritize tasks. You will work independently in a social role based on high integrity in relation to the Director and the management group.

You are easy to collaborate with and have the ability to build and maintain internal and external relationships.

Our Offer

This is a permanent full-time position that may start with a six-month probationary period. Start date by agreement. The location is Solna.

We offer you the opportunity to work at a workplace where we value work-life balance. You will have access to a generous holiday agreement, flexible working hours, and the possibility to work remotely up to 49 percent on an annual basis. Our benefits also include wellness activities during working hours and a favorable wellness allowance.

As an employee of Arbetsförmedlingen, you also have access to competence development and career opportunities within the agency. Through our work, we contribute to an inclusive and sustainable society, where you have the opportunity to make a real difference for individuals and for society as a whole.

Basic Requirements for the Position

• Approved upper secondary education
• At least five years of experience working as an Executive Assistant or management support for a senior manager in a leading position within the Swedish state sector, such as CEO/Deputy Director General or other senior management positions
• Experience working in a support staff (stab) or a similar function
• Very good ability to communicate in Swedish, both orally and in writing
• Very good knowledge of MS Office tools - primarily Word, Excel, and PowerPoint

Other Merits for the Position

• Good knowledge of SharePoint and OneNote
• Experience from working in support functions (HR, communication, finance, etc.)
• Experience with document registration and minute writing

The public sector values guide us in our daily work. As an employee, you are expected to work fairly, impartially, and with high integrity, and to contribute to maintaining and strengthening trust in our agency.

In addition, you must possess the personal qualities and aptitude to work in accordance with Arbetsförmedlingen's employee criteria.

As an employee of Arbetsförmedlingen, you are expected to be:

Responsible – take responsibility for your work, collaborate, and contribute to a good work environment.

Proactive – take initiative, contribute to improvements, and handle changes.

Result-oriented – plan, follow up, and contribute to operational benefits and results.

Application

Does this sound like a job for you? Please submit your application no later than 2026-06-21.

As the holiday period begins at the end of June, the selection process will start in early August.

Attach your CV where you specify the year, month, and duties for each employment, as well as certificates verifying requirements for education and/or work experience in your application. It is important that you answer the selection questions in detail and truthfully, so that we get a clear picture of your experience. If requested information is not provided, you risk being excluded from the selection. You do not need to send a cover letter.

Selection tests may occur during the recruitment process. We will keep you informed throughout the entire recruitment process.