Vacant job

About the Department

School Secretariat EECS

EECS Operational Support is organizationally a separate department belonging to KTH's coordinated Operational Support (VS), which is led by the University President.

The School Secretariat's task is to provide executive support to EECS School's leadership functions and to provide operational support to the school's departments. The School of Electrical Engineering and Computer Science (EECS) consists of fourteen departments as well as research infrastructures. The School Secretariat EECS consists of the Executive Office, Infrastructure and Service, Economics, and Education Office. The department is led by the Head of Secretariat, and each area has a manager who is part of the department's leadership group.

Job Description

The role of Head of Secretariat involves responsibility for providing efficient and effective operational support within executive support, economics, educational administration, service, and infrastructure to the school's combined operations. The work as Head of Secretariat within the school secretariat involves planning, coordinating, and following up on the department's activities. You are expected to have own competence within the relevant operational area, lead personnel from several personnel categories, and lead through managers.

You belong to the operational support within KTH and report to the University President. You are expected to contribute to the overall work with and management of operational support at KTH.

You will work closely with the school's leadership to proactively and reactively offer support within a broad area of subjects and challenges. The task presupposes good knowledge of and interest in the school's organization and operations at all levels, from leadership to individual research groups, students, and doctoral candidates. You also need good knowledge of regulations and relevant legislation regarding administration and university matters. You make your own decisions and contribute expertise to others' decisions.

You prepare for and participate in a number of ongoing meeting series, including but not limited to, various leadership groups, the University President's leadership council, and the faculty board at the school. In addition, you are expected to be able to lead or contribute to a large number of associations within all the aforementioned areas.

As a manager, you are expected to lead and develop your own employees as well as create conditions for subordinate managers to similarly be able to perform their tasks. You have responsibility for the work environment, personnel, and economy for the department and are responsible for ensuring that the support activities meet the operational needs based on available resources and frameworks.

Qualifications

Requirements

• A university education that the employer assesses as relevant for the position.
• At least 5 years of work experience as a salary-setting manager.
• Current work experience in working with organizational development, central leadership processes, as well as planning and follow-up, preferably within a higher education environment.
• Good knowledge of both Swedish and English in speech and writing, as they are used in daily work.
• Good familiarity with digital tools and administrative systems.

Personal Qualities

We are looking for you who are secure, stable, and have self-awareness. You have the ability to distinguish between the personal and professional and take into account the larger perspective, where you consider the best interests of the entire operation in actions and decisions.

The role presupposes good communication skills with high sensitivity to others. It is important that you succeed in establishing good relationships with employees from all parts of KTH in your work.

As a leader, you have a coaching approach with the ability to lead and motivate others, where you provide others with the authority required to efficiently achieve common goals. You become a reference point for others.

Meritorious Qualifications

• Leadership training.
• Good understanding of the higher education sector and the regulations that govern it.
• Experience of leadership within a university or university college.
• Knowledge of and understanding of KTH's operations.

We will place great emphasis on personal qualities.

Become part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are a quality issue and a clear part of KTH's value base as a university and a government agency.

Read more about our benefits and what it is like to work and develop at KTH.

Union Representatives

Contact information for union representatives.

Application

You apply via KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are evident in your CV.

In this recruitment, you apply only with your CV. Instead of a cover letter, you will be asked to answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications stated in the advertisement.

The application must be in KTH's possession by midnight on the last application day, CET/CEST (Central European Time/Central European Summer Time).

About the Employment

The employment is permanent according to agreement.

The employment begins with a six-month probationary period.

Other

For information about the processing of personal data in connection with recruitment, see KTH's privacy policy.

It may occur that a position at KTH is placed in a security class. If this is the case for this specific position, a security clearance of the applicant will be conducted in accordance with the Security Protection Act (2018:585) after consent. In these cases, a prerequisite for employment is that the applicant is approved after the security clearance.

Tests may be applied in this recruitment process.

We decline direct contact with staffing and recruitment agencies as well as sellers of job advertisements.