Vacant job

Conference and Logistics Manager

Do you want to make large-scale events work in practice – and be the one who makes things happen?

About Us

Allmänna Barnhuset i Stockholm AB spreads knowledge about children's rights and social work through education, conferences, publications, and lectures.

We work closely with research and practice to make a real difference for children and young people, reaching thousands of professionals across Sweden every year. Allmänna Barnhuset i Stockholm AB is a wholly-owned subsidiary of the Allmänna Barnhuset Foundation.

About the Role

We are now looking for you who thrive in a key role where structure, service, and execution are at the center.

You will work as both a conference administrator and logistics manager, responsible for planning, coordinating, and executing our activities and deliveries in an efficient and professional manner.

This is a role for you who likes when many pieces fall into place and who gains energy from creating order, momentum, and high quality in every detail.

A central part of the role will initially be the work with Letterbox Club Sweden – a national reading and learning promotion program for children in social vulnerability. The work involves coordinating logistics, dispatch, planning, and coordination with municipalities, suppliers, and external partners as the operations develop and grow. Read more about Letterbox Club (https://allmannabarnhuset.se/vart-arbete/barn-i-sociala-barnavarden/letterbox-club/)

The second major part of the role is the practical execution of Barnrättsdagarna – the world's largest children's rights conference – which brings together professionals, authorities, researchers, and organizations from all over Sweden every year. The role includes planning, coordinating, and executing the conference together with internal and external actors, as well as responsibility for several smaller conferences and events throughout the year. Read more about Barnrättsdagarna (https://www.barnrattsdagarna.se/)

What you will do:

Conference Administration

• Plan and administer conferences and events from start to finish
• Handle participant administration, booking systems, and ongoing communication
• Coordinate staffing, speakers, and exhibitors, ensuring everything regarding their participation runs smoothly
• Book travel, accommodation, and practical arrangements for speakers
• Coordinate catering, accommodation, venues, technology, and suppliers
• Ensure a professional and well-functioning participant experience

Logistics

• Responsible for logistics flows from order to delivery
• Plan and coordinate packing, dispatch, and deliveries
• Collaborate with suppliers, partners, and customers
• Ensure quality, structure, and efficiency in all parts of the flow
• Identify improvements and develop working methods
• Actively work with sales as well as sponsorship and partnerships

Who we are looking for

You are proactive and like keeping track of many things at once without losing the details. You are solution-oriented, service-minded, and thrive in a role where you take responsibility and drive the work forward.

We believe you have:

• Relevant higher education
• Experience in administrative work, coordination, or project support
• Experience in logistics, planning, or execution of activities and events
• Experience working with many contact surfaces and external parties
• Very good organizational skills
• Good communication skills in speech and writing

Meritorious:

• Experience with conferences or events
• Experience with bookings, travel, or participant management
• Experience with logistical flows involving many details
• Experience with simple graphic design and work in digital communication tools

Why work with us?

With us, you get a role where your work makes a difference – for real.

You become part of an engaged organization with short decision-making paths and a clear social mission. Here you have the opportunity to combine structure, service, and execution in a role with great variety.

Practical Information

Location: Stockholm

Employment: 100%, permanent (probation period 6 months)

Start date: According to agreement

Application

Send your application with CV and cover letter to [email protected] by June 21st.

Mark application: Conference and Logistics Manager

Selection is made on an ongoing basis.