About the Role and Your Responsibilities

As the Chief Registrar at the Child and School Administration, you will continue the ongoing work to streamline and modernize the administration's case management, and you are expected to plan and drive development projects within registration, case filing, and archiving.

Your work includes developing and ensuring the quality of processes, creating, revising, and communicating routines and working methods related to case management and handling of public documents, as well as ensuring that these are applied throughout the administration. The work also includes creating and conducting training for the administration's employees and providing support to operations regarding case management, case filing, and handling of public documents. The work may involve site visits.

You will also ensure quality and drive development work regarding archiving issues within the administration and be responsible for the central archive of the Child and School Committee, as well as support/coordinating local archive managers (archive representatives) at preschools and schools.

You will have close cooperation with other units in the secretariat and other departments in the school office, as well as many contacts with all operations within the Child and School Administration. You will also participate in municipal network meetings.

Your assignment includes having overall responsibility for the Child and School Administration's diary and case management system W3D3. As a specialist in W3D3, you will conduct training sessions and provide support for the administration's employees working in the system.

Other responsibilities may include mail handling, registration, case filing, providing support during confidentiality assessments, and managing the release of public documents, as well as keeping the Child and School Committee's information reporting and archive description up to date.

We Are Looking for You

We are looking for someone with a university degree in public administration or other education that the employer deems relevant for the position.

You have experience in qualified administrative work within public operations. If you have previously worked as a chief registrar or archivist, it is an advantage, especially if you have worked in a similar role within the education sector. You have knowledge of legislation related to public administration, e.g., administrative law, municipal law, archive law, and freedom of information and secrecy law.

The work requires a good ability to express yourself well in speech and writing. You are used to working in various IT systems, and good computer skills are a prerequisite for the position. If you have worked in W3D3 or a similar registration system, it is an advantage.

As a chief registrar, you will have many contacts with both politicians, civil servants, and the public, which requires you to be flexible and meticulous, as well as a responsible organizer. You have good collaboration skills and relate to others in a responsive and smooth manner. As a person, you are driven, meticulous, development-oriented, and service-minded, and you are good at structuring, planning, and prioritizing your work. You are someone who appreciates and has strategies for handling multiple issues simultaneously. You have both the ability and the willingness to be a key function for the entire administration's administrative processes. You have a holistic view, see issues in a broader perspective, and remain calm and composed in various situations.

In this recruitment, we have chosen to replace the personal letter with a few selection questions that we ask you to answer at the time of application. Your answers will be an important part of our selection process. In this recruitment, we have also chosen to apply rolling selection and would like you to submit your application as soon as possible.

The first interviews will be conducted digitally on December 22 from 8 AM to 4 PM. Please free up time in your calendar.

Warm welcome with your application!

We Offer You

As an employee with us, you will be offered a range of benefits focused on balance, security, and health. Lund Municipality is a large organization with many exciting operations and opportunities for employee development. As an employee, you will also have access to our benefits portal where you can easily view and manage your benefits. Read more here (https://lund.se/arbete-och-lediga-jobb/sa-ar-det-att-arbeta-med-oss/det-har-ger-vi-dig-som-medarbetare).

About the Workplace

The position is organized within the Unit for Placements and Administrative Management, which is part of the Secretariat department where several of the administration's supporting functions are gathered. Nine other people work within the unit. In total, the department consists of about 20 people in specialist functions. Within the Secretariat, various administrative functions, authority case handlers, planning secretaries, and committee secretaries work together. We sit together in pleasant premises in central Lund, and there are good commuting opportunities.

The possibility of remote work is limited based on the nature of the tasks.

Within the secretariat, we work together based on our respective assignments and place great value on helping each other when needed.

At the Child and School Administration, we work to create equality and good conditions for all children and students in our preschools, primary schools, and adapted primary schools to achieve their goals. Together, we work for a unified and clear governance of preschool and school in a modern and efficient organization, with the goal of enabling world-class education. Our ambitions are high, and we always strive to create good conditions for development and uphold a high quality in our operations.

Here you have room to grow. Within Lund Municipality, we put knowledge at the center and create opportunities for development in working life. We offer an inclusive work environment, and the chance to influence and make a difference. Do you want to be one of us?